Executive Support Specialist, Senior (TS/SCI)

Location: Bethesda, VA

Department: Engineering and Analysis Solutions

Type: Full Time

Min. Experience: Experienced

Why Xator Corporation? Xator is a rapidly growing, privately held company established in 2005 to provide services to the US Government and its support contractors. Our work directly impacts the security of personnel, facilities, critical infrastructure, and information throughout the world. Our employees provide out-of-the-box and cost-effective analysis, engineering, systems integration, and strategic management solutions for our clients. In 2014, Xator acquired CMX Technologies, an innovative provider of systems engineering, intelligence analysis and analytics, communications, and network engineering services. With nearly 300 personnel, Xator and CMX offer extensive capabilities to support critical national security missions at home and abroad. We maintain a work environment that fosters new ideas, challenges the “status-quo”, and rewards success. We strive to supply the best people using proven processes and industry-leading technologies to deliver solutions that exceed expectations. We do not just provide technical services — we stand behind them. Achieve your full potential today… Join theXATOR team!


  • Compose non-technical correspondence for government review; to include endorsements, requests for data, briefings, rosters or reports;
  • Assist Preparation of charts, graphs, and narrative information for management or program reports from material provided by higher level employees;
  • Assist in screening incoming correspondence and determine appropriate actions;
  • Assist in the review outgoing correspondence and reports, ensuring proper formats and correct grammatical content are used, and ascertaining that all necessary coordination has been completed;
  • Assist in maintaining an appointment calendar and facilitate coordination for NMEC leadership to attend meetings and other functions;
  • Create for government review travel orders submitted via the Defense Travel System;
  • Assist in monitoring and tracking official travel for NMEC personnel;
  • Assist in monitoring and tracking NMEC-wide taskings; ensuring proper notification, coordination and follow-up;
  • Follow records management instructions and guidelines to assist in ensuring procedures are followed for the proper maintenance, storage and destruction of all types of records and correspondence;
  • Assist in filing/saving official records to the central filing system (hard and soft) and for reviewing documents for destruction or retirement.



Must have at least ten years of specialized administrative support experience at a senior level DoD level in the preparation, crafting, and editing executive-level and technical correspondence, summaries, guidance and other documents. Qualifications shall include proficiency using the MS Office Suite of applications such as MS Word, Excel, PowerPoint, MS Project, and Microsoft Access (database). Additionally, the Senior Level Administrative Support Specialist shall be familiar with time keeping duties and travel order processing procedures.

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